TYPES OF PERSONAL DATA / CATEGORY OF DATA SUBJECTS

Category of Data Subject

Type of Personal Data

Source of Personal Data

Nature of Processing Carried Out

Purpose(s) of Data / Data Processing

Retention / Duration of Processing

Prospects, Contact Persons of Prospects, Business Partners and Vendors of Data Controller (who are natural persons)

Name – First, Surname

Contact Address

Contact Email Address

Contact Phone Number

· Source: Web based contact form / sales enquiry

· Nature: Sub-contracted Services to Data Controller / Customer Relationship

· Purpose: As necessary to perform its obligations to Data Subject and respond to enquiries

· Duration: Duration of agreement / opt-in with Data Subject plus 5 years

Prospects, Contact Persons of Prospects, Business Partners and Vendors of Data Controller (who are natural persons)

Profile information including preferences, interests and purchaser history

Technical information including IP address, browser type and version, operation system, a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to when leaving Our Site

· Source: Web based form and transaction logs / Site transaction logs and analytics

· Nature: Sub-contracted Services to Data Controller / Customer Relationship

· Purpose: As necessary to perform its obligations to Data Subject and respond to enquiries

· Duration: Duration of agreement / opt-in with Data Subject plus 5 years

Employees, or contact persons of Data Controller (who are natural persons)

Name – First, Middle, Surname

Date, Country and Place of Birth

Postal Address (home)

Email Address (home and work)

· Source: Sales enquiry leading to prospective customer

· Purpose / Nature: Necessary to perform its obligations as Employer of Data Subject

· Duration: Duration of employment with Data Controller plus 3 years

Agents, advisors, freelancers of Data Controller (who are natural persons)

Name – First, Middle, Surname

Date, Country and Place of Birth

Postal Address (home or work)

· Nature: Sub-contracted Services to Data Controller / Customer Relationship

· Purpose: As necessary to perform its obligations to Data Subject and respond to enquiries

· Duration: Duration of agreement / opt-in with Data Subject plus 5 years

Consumer Customer of Data Controller (who are natural persons)

Name – First, Surname

Contact Address

Contact Email Address

Contact Phone Number

· Source: Sales enquiry leading to prospective customer

· Nature: Sub-contracted Services to Data Controller / Customer Relationship

· Purpose: Compliance with Anti Money Laundering Legislation

· Duration: Duration of agreement / provision of Services plus 5 years

Business Customer of Data Controller

Full Name

Company Name

Company Number

Postal Address (work)

Email Address (work)

· Source: Sales enquiry leading to prospective customer

· Nature: Sub-contracted Services to Data Controller / Customer Relationship

· Purpose: Compliance with Anti Money Laundering Legislation

· Duration: Duration of agreement / provision of Services plus 5 years

Officers / Shareholders of Business Customer of Data Controller (who are natural persons)

Name – First, Middle, Surname

Date, Country and Place of Birth

National Insurance Number

Passport Number

Driving Licence Number

Postal Address (home and work)

· Source: Sales enquiry leading to prospective customer

· Nature: Sub-contracted Services to Data Controller / Customer Relationship

· Purpose: Compliance with Anti Money Laundering Legislation

· Duration: Duration of agreement / provision of Services plus 5 years

Business / Consumer Customer of Data Controller

Prospects, Contact Persons of Prospects, Business Partners and Vendors of Data Controller

· Source: Sales enquiry leading to prospective customer

· Nature: Sub-contracted Services to Data Controller / Customer Relationship

· Purpose: Compliance with Anti Money Laundering Legislation

· Duration: Duration of agreement / provision of Services to Customer of Data Controller

Business / Consumer Customer of Data Controller

Payment Information

· Source: Collected by third-party payment processor and not passed to Data Controller

  • Nature: Provision of Services
  • Purpose: Payment for provision of Services
  • Duration: Not retained

Employment Records of Employees of Data Controller (who are natural persons)

Linked to Employee Records

Cost Centre, Department, Division and Location

Absences from Work and Work Patterns

Salary including Bonus Payments and other Financial Benefits

Interview Notes

Cvs, Application Forms, Covering Letters, And Similar Documents

Assessments, Performance Reviews, And Similar Documents

Details Of Trade Union Membership (Where Applicable)

Employee Monitoring Information

Records Of Disciplinary Matters Including Reports And Warnings, Both Formal And Informal

Details Of Grievances Including Documentary Evidence, Notes From Interviews, Procedures Followed, And Outcomes

Work Permit and Visas

  • Source: Employment application
  • Nature: Personnel
  • Purpose: Human Resources

· Duration: Duration of employment with Data Controller plus 3 years

Payroll / Tax Records of Employees of Data Controller (who are natural persons)

Linked to Employment Records

Bank Name, Account Number and Sort Code

International Bank Account Number (IBAN)

Salary including Bonus Payments and other Financial Benefits

Pension Details

Details Of Remuneration Including Salaries, Pay Increases, Bonuses, Commission, Overtime, Benefits, And Expenses

Payslips and other payroll reports

Tax coding notification (P9 forms)

End of year return (P60)

Start / end of employment return (P45/P46)

  • Source: Employment application

· Nature: Personnel / Sub-contracted Services to Sub-Processor of Data Controller

  • Purpose: Payroll Processing

· Duration: Duration of employment with Data Controller plus 6 years

Equal Opportunities Monitoring Information of Employees of Data Controller (who are natural persons)

Linked to Employment Records

Date of Birth Age

Gender

Ethnicity

Nationality

Religion

  • Source: Employment application
  • Nature: Personnel
  • Purpose: Human Resources

· Duration: Duration of employment with Data Controller plus 3 years

Health Records of Employees of Data Controller (who are natural persons)

Linked to Employment Records

Details Of Sick Leave

Medical Conditions

Disabilities

Prescribed Medication

  • Source: Employment application
  • Nature: Personnel
  • Purpose: Human Resources

· Duration: Duration of employment with Data Controller plus 3 years

Records Relating To Workplace Accidents of Employees of Data Controller (who are natural persons)

Linked to Employment Records

  • Source: Employment
  • Nature: Personnel
  • Purpose: Human Resources

· Duration: Duration of employment with Data Controller plus 3 years